Careers /Current Opportunities

Legal Secretary - Litigation

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December 05, 2018

Responsibilities

• Produce quality work fast and efficiently.

• Document Management System (Keyhouse) - open new files and maintain existing files.

• Prepare booklets for court for counsel and for experts.

• Draft court documents.

• Prepare and draft bills of costs for clients, narratives, capture outlay, following up with 3rd parties for their invoices – counsel, expert witnesses, etc.

• Draft and redraft documentation using advanced features of Microsoft Word 2007.

• Deal with partners and solicitors on a proactive basis- communicating any problems which may arise and suggesting solutions to overcome them where suitable.

• Manage & organise partners & solicitors with all aspects of their diaries.

• Take telephone messages and manage client relationships.

• Filing & general administrative support, to include archiving.

• Risk Management - comply with all of the Firm's policies & procedures; support Firm-wide risk management initiatives. Adhere to the file review and closure process and ensure all open and in-active matters are reviewed and closed as appropriate.

• Staff may be requested to carry out other additional tasks as may occur from time to time.

Requirements

Suitable candidates must be able to demonstrate:

• Good standard of Leaving Certificate, with a recognised Secretarial course. Strong keyboard skills, with typing skills a minimum of 65 +wpm.

• Minimum of 3 years legal secretarial experience in the litigation practice area of a law firm.

• Fast accurate Digital Dictation, with experience in Bighand essential.

• Advanced Microsoft Word, with excellent proficiency in Microsoft Outlook, Excel and PowerPoint.

• Professional manner and approach.

• Strong communication and interpersonal skills.

• Ability to work on own initiative and as part of a busy team.

• Demonstrate attention to detail & excellent organisational skills.

• Maintain confidentiality internally and externally.

• Flexible attitude.

• Contribute to the business objectives and liaise with other teams within the firm as required.

Interested candidates should email a detailed CV to Claire O'Regan at HR@dilloneustace.ie by Friday 14 December 2018 quoting the position title.